The Top 10 Tasks Outsourced by CEOs
CEOs are busy.
Here are 10 ways our Virtual PAs help them every day…
Regardless of the task, a good assistant should be able to save someone at least 2–3 hours of work a day, which for a CEO can be life-changing.
That 2–3 hours of saved time actually saves you money (eg: if 1 hour of your time is worth £500, that’s up to £7,500 a week, which is conservatively £325k a year!) and can take your business to a whole new level.
This is why more businesses are turning to on-demand executive assistant support, high-level business support and flexible admin support rather than relying solely on traditional hiring models.
Here at Hive Minds, our Virtual PAs work with CEOs (and anyone, for that matter) in a way that’s super flexible, which means they can pick up tasks based on what you need and when.
Every day, tasks come through their inboxes, and although every CEO is different, we’ve noticed some patterns start to form.
Here are our most common tasks outsourced to our Virtual PAs by CEOs…
Work Travel Management
Whether they’re catching a flight every week, or just here and there for an investment pitch, travel can become a big part of a CEO’s job.
Our Virtual PAs sort everything from flight bookings, to check-ins, hotel research (and bookings) and transfers, just to name a few.
We’ve also been asked to find hot desking spaces nearby and do research on cool restaurants to check out (which has to be one of our most favourite tasks, ever).
This kind of executive-level virtual assistant support helps reduce stress and frees CEOs up to focus on higher-value work.
Research & Market Mapping for Business Development
Yep, we do that too.
Tasks include looking at competitors, delving into other brands and hooking our CEOs up with in-depth research to assist the senior team on positioning the business.
For growing businesses, this type of project-based EA support and strategic business support can be invaluable when internal teams are stretched.
Presentations
Research, pulling together previous slides, creating in-depth plans, content entry – basically everything to do with presentations besides standing up and delivering it in front of the client.
All with a side of moral support, of course – you’ve got this!
Increasingly, CEOs are using done-for-you business admin and task-based support services for these types of time-consuming but essential operational tasks.
Sales Calls
We’ve noticed this more in smaller businesses and startups who don’t (yet) have an in-house sales team.
They mainly outsource this for two reasons:
They don’t have time
It makes the business look bigger than what it is (which is always a good thing for perception and all that jazz)
Our Virtual PAs can pull together the best damn prospective customer list you’ve ever seen in your life and carry out the calls too.
All with years of PA experience under their belts, they have really strong communication skills (and great phone voices too).
This is where flexible team support services can help startups scale without rushing into permanent hires.
Expenses
Cheer if you hate doing expenses!
A Virtual PA can take care of all of that for you – gathering receipts and reporting to your finance team and/or accountant to turn January 31st into a total breeze.
It’s one of the simplest ways to outsource admin without hiring and instantly reduce mental load.
Meeting Bookings
Where, when, who and how the hell you get them all together, even if they live on other sides of the world.
All that back and forth is taken care of – you just need to show up and knock it out the park.
For busy executives, calendar management and consistent EA support are often some of the highest-value tasks to delegate.
Diary Management
This is the big one.
Basically, our Virtual PAs plan ahead to make your life easier – making sure you have enough time in the day to do what you need to do, without getting burnout.
This means moving things around, slotting in time to travel, eat lunch, answer your emails or have at least a minute to yourself every once in a while.
This one often moves across work and personal life – from that client meeting, to meeting your best friend for dinner in that new sushi place you’ve both been dying to check out.
For many founders and CEOs, this kind of personal and business assistant support becomes essential as workloads increase.
Parties
Whether it’s a client event, or you know, an office Christmas party that involves a giant disco ball, a band and maybe even a light-up dance floor, our Virtual PAs make the event side of things run smoothly.
They take care of everything from invites and location, to music and most importantly, snacks.
PS: They’re also totally ace when it comes to planning 30th birthday parties in Ibiza.
Holiday
Holiday! Celebrate!
Once the ‘out-of-office’ is on, you head to the airport knowing your flight is booked, your transfers are sorted, you’re in the best hotel with cool bars and hidden gems neatly packed in an itinerary made just for you.
Sort of like work travel management (but more fun) your Virtual PA has taken care of it all.
Margarita anyone?
For busy professionals, this is one of the underrated benefits of outsourcing life admin and having a dedicated virtual assistant to support both work and personal logistics.
Restaurant/Ticket/Event Bookings
Outside the 9–5, our Virtual PAs help organise all those extras – including industry events, talks, catch-ups with clients and getting your name on that list for some schmoozing.
Because sometimes the small logistical tasks are the exact things that quietly eat away at your time and focus.
Why CEOs are moving towards flexible support
Over the years, we’ve worked with CEOs from different industries, in different stages of their careers and with different sizes of businesses – from startups to massive corporations, we’ve worked with ‘em all.
There’s one thing they all have in common?
They’re seriously busy.
That’s why more leaders are now looking for:
Pay-as-you-go EA support
Scalable admin support
Business support without recruitment
Premium virtual assistant services
Reliable admin support that grows with them
,instead of immediately adding permanent headcount.
We’re here to help with that – get started with your Virtual PA.